Terms and Conditions

 The following OASIS Open (“OASIS”) Terms and Conditions (“Terms & Conditions”) apply to the Borderless Cyber (”BC”) Conference (the “Conference”). Prior to registration submission, each person (the “Attendee”) must acknowledge and accept these Conference Terms and Conditions. Should the Attendee not wish to accept the Conference Terms and Conditions, the Attendee should not register.

The submission of an Attendee’s registration is regarded as acceptance of the Conference Terms & Conditions.

GENERAL STATEMENT

OASIS Open reserves the right to render, in its sole absolute discretion, all interpretations and decisions in connection with the Conference Terms & Conditions and to establish further regulations binding upon the Attendee as may be deemed necessary to the general success and wellbeing of the Conference and/or any person(s) affiliated therewith. OASIS’ decisions and interpretations shall be final in all cases. The views and opinions expressed by any Attendee at the Conference may not necessarily reflect the views of OASIS employees, members, agents, and representatives.

AMERICANS WITH DISABILITIES ACT

If you require special assistance, auxiliary aids, interpreters or other reasonable accommodations while participating in the Conference, please email events@oasis-open.org at least six weeks prior to the conference date.

CANCELLATION POLICY

All fees are non-refundable after 28 August 2023. Paid registrants who do not submit an email request to events@oasis-open.org by 28 August 2023, fail to send a substitute, or do not attend the Conference forfeit their entire registration fee.

Substitutions: Registrants who must cancel may substitute another person by submitting an email to events@oasis-open.org before 4 September. A substitution is a straight transfer of registration credentials. If your substitution requires us to process a new payment (change in credit card, additional options), the person will be required to email accounting@oasis-open.org and billed for all applicable registration fees.

Individuals are responsible for canceling their own hotel and travel reservations. OASIS does not accept liability for hotel or travel costs.

Paid registrants who cancel and do not substitute another person will receive a full refund less a 6% processing fee if notification is submitted in writing via events@oasis-open.org on or before 28 August 2023. If you cancel and re-register, your new registration will reflect the current pricing as of the date of your final registration. Earlier registration pricing will not be honored. Failure to attend the conference without written notification as detailed above prior to the start of the Conference will be considered a "No Show" and will result in forfeiture of fees paid in full.

If you register, have not paid, and do not cancel your registration by 28 August 2023, your registration may be automatically canceled. If you do not respond to OASIS attempts to contact you regarding the status of your payment, your registration can be canceled. You will receive notification of your canceled registration via email.

OASIS reserves the right to cancel your duplicate or unpaid registrations without notice.

CERTIFICATE OF COMPLETION

Upon request, OASIS can issue a ‘Certificate of Completion’ in digital format. Contact events@oasis-open.org to make a request. Certificates will be sent to the email address associated with the attendee registration. Certificates will not be issued to no-show attendees.

CODE OF CONDUCT

OASIS believes our community should be open for everyone. As such, we are committed to providing a friendly, safe and welcoming environment. By participating you agree to abide by the Code of Conduct, which can be viewed here.

DIGITAL AND OTHER RECORDINGS

Photographs, audio, and video may be captured by OASIS during the Conference. Conference Attendees wearing lanyards indicating their approval to be photographed and recorded, grant OASIS and its representative’s permission to photograph and/or record them during Conference activities and to use such recordings in support of OASIS’ mission. Uses of recordings may include, but is not limited to, electronic broadcasting on OASIS’ YouTube Channel, educational and membership recruitment promotions, post-conference reporting, and OASIS’ social media activities.

Conference Speakers provide consent for OASIS to record their presentations in audio and/or visual form and grant OASIS an irrevocable royalty-free license to use, reproduce, and distribute the recordings, handouts, slides and presentation materials. Speakers also understand that while they retain the rights to their presentation materials and the content of the presentation, OASIS is the sole copyright owner of any recording and can distribute it, along with any supporting materials in any way, with the appropriate attribution of the Speakers.

FORCE MAJEURE

Attendance at the Conference is subject to acts of God, war, government authority, disaster, fire, recommendations by the World Health Organization (WHO) or similar organization against non-essential travel to or from the Conference location, or other emergencies, any of which make it illegal or impossible for OASIS or the Conference venue to provide the facilities and services for the Conference, or make it illegal or impossible for the Attendee to utilize the accommodations or other necessary options associated with the Conference. A registration may be cancelled for any one or more of such reasons by written notice from OASIS to the Attendee without liability on the part of OASIS.

LIABILITY WAIVER & RELEASE

Attendee assumes all risks and accepts sole responsibility for any injury (including, but not limited to personal injury, disability, and death), illness, damage, loss, claim, liability, or expense of any kind that Attendee may experience or incur in connection with attending the Conference. Attendee hereby releases, covenants not to sue, discharges, and holds harmless the Conference, its employees, agents, and representatives, of and from any such claims, including all liabilities, claims, actions, damages, costs, or expenses of any kind arising out of or relating thereto.

PAYMENT

Registration rates are only guaranteed at the time of full payment. At the time of payment, Attendees are responsible to pay the current registration rate. If your registration has a balance due at the time of a rate increase, an updated invoice will be sent to you. Outstanding balances are due at the start of the Conference. Admission to the Conference program will not be allowed and registration credentials will not be issued until all fees have been paid in full. OASIS reserves the right to cancel your registration if we do not receive payment by 28 August 2023. All pricing is listed in GBP.

• Wire Transfers: If you are paying by wire transfer, please note that any bank or administrative fees are the responsibility of the Attendee. Contact accounting@oasis-open.org to request a wire transfer form. Once you have completed the transfer, please email us a copy of the wire confirmation. The accounting team will send a payment confirmation once the funds have been received by our bank. 

• Credit Cards: We accept MasterCard, Visa, and American Express via Paypal. 

• WISE.com:  Any fees are the responsibility of the Attendee. 

ALL PAYMENTS ARE DUE BY 28 AUGUST 2023 OR YOUR REGISTRATION WILL BE CANCELED.

All inquiries, correspondence and issues related to conference registration should be directed to OASIS via events@oasis-open.org.

PERSONAL INFORMATION / PRIVACY STATEMENT INFORMATION

Conference website and registration process is held on a third-party platform. The website is hosted by Google Sites and registrations processed using Eventbrite. Their Privacy Policies may be reviewed online:

• Review Google’s Privacy Policy

• Review Eventbrite Privacy Policy

Email addresses collected from the Conference registration form will be used to circulate important Conference details and future announcement updates on OASIS Open event activities. If you would like your record to be deleted from any of our mailing lists after the Conference, please notify dataprivacy@oasis-open.org and/or unsubscribe to any notice.

For more information on how OASIS processes Conference registration data, please visit https://www.oasis-open.org/policies-guidelines/privacy.

PERSONAL PROPERTY

OASIS accepts no responsibility for loss or damage to personal property.

PROGRAM CHANGES

OASIS reserves the right to make changes to the Conference program, related events, speakers, or to cancel programs should the enrollment criteria not be met or when conditions beyond our control prevail.

PROMO CODES

Promo codes are only applicable to registrations that are completed online and applied at the time of registration. Only one promo code may be applied to an individual registration. Promo codes may not be combined and may not be applied retroactively. Conference Speakers and Supporters should contact events@oasis-open.org about any promo codes details.

REFUNDS

In order to receive a refund, all refund requests must be submitted to events@oasis-open.org by 28 August 2023.

Paypal and/or Credit Cards: Refunds for payments will only be to the original card/account charged.

Wire Transfers: Payments made via bank wire will be refunded via bank wire. Wire refunds will be issued 12-16 weeks from the date of receipt of a completed Wire Refund Form. Email accounting@oasis-open.org to begin the process. The registrant is responsible for any fees incurred. 

TAX INVOICES 

Tax invoices can be auto generated from the registration system once your registration is completed and paid in full. Invoices will be sent via email to the registrant's primary and secondary (if provided) email address. If you experience any issues accessing a Tax Invoice, please contact events@oasis-open.org.